Dew Technologies Pty Ltd
Level 2, 94 Brighton Street
Greystanes, NSW 2145

Tel: (02) 9863 3909

Fax: (02) 9863 7736

Imaging In Business

In all business operations, paper and electronic documents are constantly generated and have to be kept for legal, taxation and administrative reasons.  Typical imaging applications found in most organisations, include:

·      Accounts Payable - eg. purchase orders, supplier invoices, credit notes

·      Accounts Receivable - eg. delivery dockets, invoices, payment receipts, credit application

·      Payroll, Personnel and Superannuation records

The use of document imaging technology is to provide a more efficient method of storing and retrieving these records.  In achieving this objective, organisations benefit from an improved work environment that lifts office productivity and provides management with a system that maintains control of records that are vital for the operation of a business.

Specifically, the benefits of imaging are:

·      Space Savings - Up to 98% of existing office space used for the storage of physical files can be recovered for other uses.  In many instances, this recovery of office space and avoiding the need to acquire more space, will justify the cost of an imaging system.

·      Easier and faster document retrieval. An imaging system gives users the ability to view the image of documents on their desktop PC within a few seconds.  This dramatically improves office productivity and customer satisfaction, as users are able to quickly get their answers.

·      100% file integrity. By having an imaging system, users who need access to documents are given "copies" of the document.  Unlike paper files, once the documents are captured into the imaging system, there are no lost, misplaced or misfiled documents.

·      Multiple access.  An imaging system provides multiple users with the ability to view the same document concurrently.  Users can be in separate physical locations without the need to maintain duplicate filing systems.

·      Cost effective and easy Disaster Recovery.  Duplicate files can easily be implemented to provide an effective Disaster Recovery Program strategy.

·      Improve work processes.  Document imaging can be designed to support work procedures and assist in the re-engineering of a business workflow.

It is hard to imagine an organisation that is totally paperless even in an environment where the technologies related to the internet is expanding with new offerings of electronic B2B, B2C, etc.  The aim of document imaging is to enable an organisation to be in better control of their information.

Reap the benefits of document imaging today.  Contact us at sales@dewtech.net to discuss your requirements.